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Month Of Package

This service is for the couple who has selected most of their vendors and might need assistance with a few vendor selections and would like a wedding professional to guide them. Imagine Wedding and Event Planning will work with the couple signing a contract with them, from the time the contract is signed to the end of your wedding day.

Prior to Wedding

  • Initial consultation meeting, plus up to 3 additional meeting prior to event
  • Unlimited phone calls and emails
  • Provide budget analysis
  • Contact vendors and confirm date/time of arrival
  • Provide professional vendor referrals, as needed
  • Vendor liaison - coordinate with transportation companies, florist, bakery, photographer, videographer, band or DJ. hairdresser, make-up artist, rental company, caterer and efficient
  • Client will provide copy of each contract
  • Review vendor contracts to confirm requested services
  • Provide budget recommendations, as needed
  • Resolve all outstanding issues with vendors
  • Check all seating lists to ensure correct counts
  • Deliver final check(s) and or vendor gratuities
  • Provide timeline to key vendors
  • Family and Bridal Party Liaison
  • Collect all items form the reception/ceremoy site (i.e guestbook, place cards, party favors, etc)
  • Provide Wedding Day Schedule of Events for bridal party

Rehearsal

  • Meet efficient, family and bridal party
  • Orchestrate wedding rehearsal
  • Provide timeline for wedding party
  • Plan processional/recessional and VIP seating
  • Instruct ushers on VIP seating and timing
  • Arrange for special-needs seating

Wedding Ceremony

  • Arrive prior to first vendor arrival
  • Coordinate florist delivery to hotel or site for wedding party/family members
  • Assist with distribution and pinning of all personal flowers
  • Coordinate with photographer/videographer and efficient 
  • Distribute ring pillow, flower basket(s) and all personal items
  • Ensure that every vendor delivers contracted Services Set up guest book table or signin table, this may include gift table.
  • Confirm possession of rings prior to ceremony
  • Complete final check, VIP Chairs, spacing, and flowers
  • Close off all entrances to ceremony area
  • Orchestrate the ceremony processional
  • Collect all personal and ceremony items for safekeeping
  • Manage the timing of events with wedding party, family and guests.

 

Wedding Reception

Direct the set up of:

  • Reception (table linens, decorations, food, bar, cake, guest/gift table)
  • Check for Correct set-up, number of tables, sizes etc.
  • Arrange for gifts to be moved from the ceremony
  • Arrange for guestbook, sign-in table items to be moved
  • Arrange all seating cards on seating card table
  • Check with banquet manager to complete final chair chair count
  • Review wedding schedule for food service with banquet captain
  • Review wedding schedule with band or DJ
  • Oversee transfer of flowers from ceremony to reception and placement
  • Check bridal table and cake table for all required items
  • Bring all items to reception (cake topper, knife/server/toasting glasses. Place cards, napkins)
  • Assist Venue to direct all guests from cocktail location to reception
  • Line-up bridal party for introductions
  • Maintain and coordinate timeline for all special events throughout reception
  • Cue bride and groom, best man, parents for all special events throughout the reception
  • Pack up all miscellaneous personal items and gifts and turn them over to designated person.
  • Disburse flower arrangements as previously directed
  • At the end of the evening, collect all decor items


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